Covering Letter Details

Use this form to create or edit the information on your application's covering letter.

If your Web Profile includes more than one of your accounts, pay special attention to your choice of Company Code and Processing Office. Once selected, these values cannot be changed.

Fields

Your Reference Number

Any "subject" or reference number that you would like to use to identify the application. A valid value is up to 20 characters in length. (Mandatory entry.)

Processing Office

The administrative district office responsible for your account and licence application. The district office is identified by the first two digits of your account number. Select an office from the drop-down list. The list contains offices associated with the accounts in your Web Profile.

Company Code

A numeric code that identifies an account holder to Industry Canada. Your account number is a two-digit distict office code followed by this seven-digit company code. The value of this field is set when you first create the covering letter, and cannot be updated.

Account Information

After you create and save your covering letter, shows much of your account information as stored in the Assignment and Licensing System (ALS) database for the company code and processing office that you selected when you created the covering letter. If you notice where we should update our records, please contact your district office. (This information does not form part of your application.) (Account information is not displayed when editing the covering letter.)

Contact Name

The full name of the person responsible for this application. (Mandatory entry.)

Phone Number (999) 999-9999

The telephone number of the person responsible for this application. A valid phone number is in the format (999)999-9999, and includes the area code. (Mandatory entry.)

Ext.

The telephone extension number of the applicant. The extension number must be a numeric value.

E-Mail Address

The e-mail address of the applicant.

System Description

Description of the new system and/or the changes to authorized system. Although this is an optional field, we recommend that you complete it to provide us with a better understanding of the design of any system with multiple stations.

Nature of Service (taxi dispatching, construction, etc.)

Describe the business or other activity supported by the system, i.e., the purpose of your system. (Mandatory entry.)

In-Service Date

Date that the applicant proposes to put the system in service. The format is YYYY-MM-DD.

Is this an application for a short-term licence ...?

Indicate if you are applying for a short term licence. A short term licence is valid only for one to three periods of thirty days each. Use the In-Service Date to provide the data that you will commence operation, and the Special Requirements area to indicate if more than one term is required.

Is an interim authority requested?

Indicates that the applicant requires interim authority to use a temporary frequency while the application is being processed and international coordination is being conducted. You should justify your need for a temporary frequency in the Special Requirements field.

Are you submitting an application for another Licensee? By saying yes you must be able to demonstrate to Industry Canada that you are authorized by the Licencee to submit this application on their behalf

Licensing consultants (including service providers and radio suppliers) can submit radio applications on behalf of their clients provided they have received written authorization from the client. Industry Canada may request a copy of the written authorization before proceeding with the processing of the application.

If the application is for an existing account, please enter the Licensee's account number (administrative office number and company code)

If the client has an existing Industry Canada Radio Licensee account, the authorized consultant can providing the licensee administrative office and account number and on the station and frequency page data entry, the Licensee's records will become visible for modifications and cancellations.

Licensee Information

Industry Canada Radio Licensee account information.

For a new account, please enter the Licensee's information so that the new account can be created (last name, first name, company name, telephone, address, e-mail address)

Information submitted in order to request an Industry Canada Radio Licensee account for the Licensee.

Does the application being made include a frequency authorized to an Affiliated-party...?

Indicates whether the the applicant is the primary licencee of the frequencies requested, or will be using a frequency authorized to an Affiliated-party. Enables validation of other Affiliated-party information fields. (If more than one Affiliated-party authorization is required, additional information can be provided in the Special Requirements field.) You cannot enter values in the other Affiliated-party information fields unless you select Yes in response to this question.

Have you consulted the Affiliated-party...?

If this covering letter is for an Affiliated-party application, indicates whether the Affiliated-party licencee has been consulted and approved the proposed use of their authorized frequency.

Any limitations imposed by the Affiliated-party...

Any limitations imposed by the Affiliated-party on the use of the frequency.

Station Location or Area of Operation

Municipality, site name, or area of operation of the Affiliated-party station. Mandatory for Affiliated-party applications.

Tx Frequency Requested (MHz)

Transmission (Tx) frequency licenced by the Affiliated-party to be used by the applicant. Must be between 0.1000000 and 960.000000.

Rx Frequency Requested (MHz)

Reception (Rx) frequency licenced by the Affiliated-party to be used by the applicant. Must be between 0.1000000 and 960.000000.

Number of Mobile Stations (if applicable)

Number of mobile stations that the client intends to use on the Affiliated-party's frequency. Mandatory for mobile-to-mobile Affiliated-party applications.

Affiliated-Party's Account Number (if known)

The account number (district office and company code) of the Affiliated-party, if known.

Affiliated-Party Licensee Name

Name of the Affiliated-party, i.e., the business or person authorized by Industry Canada to use the frequency you would will be sharing n your area of operation. Mandatory for Affiliated-party applications.

Contact

Name of the person who represents the Affiliated-party and may be contacted regarding your application.

Telephone Number (999)999-9999

Telephone number of the person who represents the Affiliated-party.

Special Requirements

Describes any special requirements for the system. May also be used to include additional Affiliated-party information for systems in communication with more than one Affiliated-party. Specifically, you should indicate any unusual or outstanding features of your system. For example:

• If you require an interim authority, you should justify this requirement.
• You may provide additional information about an Affiliated-party application, or list additional Affiliated-party authorizations that you require.
• Explain and justify any requests for multiple frequencies. If you are a client with a special exemption to use multiple frequencies in remote areas (e.g., certain B.C. logging companies), you should indicate your eligibility for any such exemptions.
• Describe any coordination activities you have undertaken related to your application.

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